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Executive Assistant - System Service Office

Company: Catholic Health Initiatives
Location: West Des Moines
Posted on: March 20, 2020

Job Description:

Executive Assistant - System Service OfficeLocation: WEST DES MOINES, IOWA, UNITED STATESHot Requisition #: 2020-R0274549Post Date: Feb 14, 2020Position Type: RegularScheduled Hours per 2 week Pay Period: 80Primary Location: IA > WEST DES MOINES > MERCY WEST LAKESGENERAL SUMMARY : This position provides executive administrativesupport to one or more vice presidents/senior vice presidents by assisting withfunctions on behalf of the executive(s) and coordinating executivecommunications.ESSENTIAL FUNCTIONS : Answers and screens telephone calls and providesinformation on behalf of the executive(s); answers questions about assignedarea(s). In absence of executive(s), effectively usesavailable resources to make minor administrative decisions. Prioritizes communications and correspondencefor executive(s). Processes incoming and outgoing mail andmaterials; takes initiative to answer mail and/or requests, as appropriate. Anticipates executives needs and is proactivein meeting those needs. Creates presentations, communications and otherprofessional documents under the direction and guidance of the executive(s). Independently composes and prepares letters,reports, meeting materials and memoranda in a professional format. Takes and transcribes dictation of letters,memoranda, articles, standards, and other material. Manages and coordinates executive(s) schedulesand meetings. Makes necessary arrangements for administrativemeetings and attends and takes minutes at such meetings, distributing meeting minutesand related material to appropriate individuals; completes follow-up on actionstaken at meetings. Makes all travel arrangements and plans forexecutive(s) Maintains accurate specific and general filesand records, including legal and confidential files. Shows initiative and flexibility in carrying outday-to-day responsibilities to executive(s) and the organization.MARGINAL FUNCTIONS : Effectively assumes job responsibilities ofco-workers during their absence, as required. Works collaboratively with others on projectsand assignments. May perform secretarial functions for subsidiaryBoards and/or Board committees.MINIMUM KNOWLEDGE, SKILLS AND ABILITIES REQUIRED : High school diploma. Three to five years administrativesecretary/administrative assistant experience. Proficiency in using a variety of software packages, such as MicrosoftWord, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence anddocuments and maintain presentations, records, spreadsheets and databases isrequired. Good knowledge and demonstration of professionaloffice practices.Additional Information

  • Requisition ID: 2020-R0274549
  • Schedule: Full-time
  • Market: Mercy Medical Center About UsWe are excited to share that CHI was named as one of Americas Best Employers 2019, by Forbes. Clickhereto learn more.Chances are, youre here because youre looking for a career offering greater opportunity, challenge and fulfillment. Were confident youll find all three at CHI. As one of the nations largest nonprofit health systems, we offer a wealth of careers across more than 101 hospitals in 18 states. Our faith-based health system welcomes you to share in our mission of building healthier communities, whether as a surgeon in the operating room or an administrator in a conference room. When you work in a supportive environment with like-minded professionals, wonderful things happen. Learn MoreEqual Opportunity EmploymentConsistent with our Core Values, Catholic Health Initiatives employers are EEO/AA/M/F/Vets/Disabled Employers. Qualified applications will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identification, protected veteran status, disability or any other legally protected characteristic

Keywords: Catholic Health Initiatives, West Des Moines , Executive Assistant - System Service Office, Other , West Des Moines, Iowa

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