WestDesMoinesRecruiter Since 2001
the smart solution for West Des Moines jobs

Administrative Assistant A2

Company: Oracle
Location: West Des Moines
Posted on: December 2, 2019

Job Description:

Administrative Assistant A2Preferred QualificationsAs a Real Estate and Facilities Administrative Assistant, the successful candidate will be responsible for maintaining a professional reception desk and lobby area. Open and close (secure) the reception area and phones promptly at the designated opening and closing times. Greet and assist all visitors, and answer and direct all calls in an efficient, accurate, professional and pleasant manner. Intermediate Microsoft Office skills are a must, especially proficiency in Excel and Word. Utilization of organizational, time management, and detail-oriented skills to provide timely and accurate reporting on various activities throughout the month. Handle new hire arrangements such as security access and acquaint new employees with the office and procedures, as well as space assignments. Maintain a clean and orderly office as needed. Function as a liaison for local vendors, property management, and internal groups such as IT, Global Security, and Environmental Health and Safety. Coordinate vendor service requests, obtain price quotes, prepare and manage purchase requisitions with accurate justifications via the web, obtain vendor statements of work, arrange for new vendor setup, and route requests to your manager for approval. Seek to identify cost-effective purchasing alternatives. Coordinate service requests with property management and/or external vendors. Monitor vendor payment status to prevent over-billing of purchase orders and to ensure vendors receive timely payments to avoid disruption in service. Assist in budget planning and management as requested by your manager for the annual property budget process. Responsible for overall office safety & security. Understand, follow, and promote office safety and security procedures. Work with Global Physical Security and Regional Security Manager to ensure all security systems and employee badge assignments are accurate and current. Maintain and distribute visitor security badges in accordance with security policies. Contribute to emergency procedures manual and assist Emergency Response Team if required. Maintain conference room schedules for the facility via Outlook, Beehive or Thunderbird. Perform other administrative support duties as required for your manager and team. Provide backup for other facility personnel as needed. Immediately report to your manager all telecommunication and data system problems. Prioritize conflicting responsibilities and schedules. Report issues as they arise and as required. Communicate closure of an issue to your manager as well as the requester. Perform routine facility inspections and report as required and any other duties as requested by the Facilities Manager.Detailed Description and Job RequirementsProvides clerical support within any of a variety of departments. Supports an SVP or below.Perform clerical duties to relieve division staff and/or team members of all clerical details. Screens calls and takes messages Maintains filing systems. Composes and types routine letters, reports, and other material. Prepares and tracks expense reports and purchase requisitions. Assists in the preparation of reports, graphs, and presentations using spreadsheet and graphic software. Makes travel arrangements and manages calendar. Arranges internal/external meetings and catering needs. Maintains organization charts and distribution lists. Manages and tracks assets. Acts as an information source on organization policies and procedures. Works with other administrative personnel.Works on assignments that are semi routine in nature where the ability to recognize deviation from accepted practice is essential. Follows standard practices and procedures. Normally receives detailed instructions on routine work and new assignments. Demonstrated strong organization skills and attention to detail. Ability to multitask and meet deadlines. Able to maintain confidential information. Professional phone manner and interpersonal skills. Use of word processing application and office equipment. BA/BS degree or equivalent 1 - 2 years of related experience.Oracle is an Affirmative Action-Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veterans status, age, or any other characteristic protected by law.Job: General Administration/SecretarialLocation: US-IA,Iowa-West Des MoinesJob Type: Regular Employee HireOrganization: Oracle

Keywords: Oracle, West Des Moines , Administrative Assistant A2, Administration, Clerical , West Des Moines, Iowa

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category
within


Other Administration, Clerical Jobs


Receptionist
Description: DescriptionDo you enjoy handling multiple projects at once with a smile Do you possess excellent communication skills A highly-skilled and eloquent Receptionist is wanted by a growing firm that OfficeTeam (more...)
Company: Robert Half Office Team
Location: West Des Moines
Posted on: 12/12/2019

Enterprise Account Executive (Iowa - Remote Office)
Description: ENTERPRISE ACCOUNT EXECUTIVE IOWA - REMOTE OFFICE br br Sales / Des Moines, Iowa br br Apply now br br At Dynatrace, our drive for innovation is unparalleled, and that s why customers like (more...)
Company: Dynatrace
Location: Des Moines
Posted on: 12/12/2019

Secretary (Office Automation)
Description: This position is located in the United States Department of Agriculture, Plant Introduction Research Unit PIRU and North Central Regional Plant Introduction Station NCRPIS in Ames, Iowa. Job requires (more...)
Company: Iowa State Job Bank
Location: Ames
Posted on: 12/12/2019


Receptionist-Message Center
Description: Choose a career that matters with UnityPoint Health Des Moines UnityPoint Health - Des Moines is a family of four hospitals including Iowa Methodist Medical Center, Iowa Lutheran
Company: UnityPoint Health
Location: Des Moines
Posted on: 12/10/2019

Administrative Assistant
Description: DescriptionAdministrative AssistantOpportunity for top Administrative Assistant Administrative Coordinator / Administrative Associate We currently have an open position for a results-oriented Administrative (more...)
Company: Robert Half Office Team
Location: West Des Moines
Posted on: 12/12/2019

Secretary (Office Automation)
Description: SummaryThis position is located in the United States Department of Agriculture, Agricultural Research Service, Office of the Laboratory Director with one vacancy in Ames, Iowa.ResponsibilitiesTypes documents (more...)
Company: Agricultural Research Service
Location: Ames
Posted on: 12/12/2019

Front Office Clerk - Des Moines Marriott Downtown - (19156858)
Description: Here's To Your Journey with Marriott Hotels Resorts Suites Marriott International portfolio of brands includes both JW Marriott and Marriott Hotels. Marriott Hotels, Marriott Internationals flagship brand (more...)
Company: Marriott International
Location: Ames
Posted on: 12/12/2019

Administrative Assistant III - Health Services
Description: Do others turn to you for your eye for detail, critical thinking skills, and ability to keep your teams operations running smoothly Are you energized by complex calendar management, problem solving, (more...)
Company: Wellmark - Des Moines
Location: Des Moines
Posted on: 12/12/2019

Office Assistant
Description: DescriptionRequirementsRequesting applications for skillful Office Assistant candidates Due to this position being located in their Shipping Department the individual must be able to work in a fast paced (more...)
Company: Robert Half Office Team
Location: West Des Moines
Posted on: 12/12/2019

Center Receptionist - Part Time (Mornings)
Description: Takeda is an industry-leading, global pharmaceutical company with an unwavering dedication to putting patients at the center of everything we do. We live our values of Takeda-ism Integrity, Fairness, (more...)
Company: Plasma-Derived Therapies
Location: West Des Moines
Posted on: 12/12/2019

Log In or Create An Account

Get the latest Iowa jobs by following @recnetIA on Twitter!

West Des Moines RSS job feeds