Facilities Coordinator

Company: JLL
Location: Des Moines
Posted on: April 3, 2026

Job Description:

JLL empowers you to shape a brighter way . Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Facilities Coordinator- JLL What this job involves: As a Facilities Coordinator at JLL, you'll be at the heart of creating exceptional workplace experiences for our clients by supporting the efficient operation and maintenance of commercial properties. This role combines operational coordination with administrative support, where you'll manage facility services, oversee documentation, and work with vendors to ensure smooth daily operations. We embrace more innovative ways of working, and you'll use technology and facility management systems to track performance, manage work orders, and maintain comprehensive records. What sets JLL apart is our culture of collaboration, and in this role, you'll work closely with property teams, service providers, and building occupants to solve problems and enhance the functionality of the workplace. What your day-to-day will look like: • Monitor work order systems and respond to operational alerts, conducting regular facility walkthroughs to identify maintenance needs and ensure timely issue resolution • Maintain comprehensive facility records including maintenance logs, inspection reports, compliance documentation, and asset information across multiple systems • Coordinate with service providers for maintenance, repairs, and facility improvements by scheduling vendor appointments, inspections, and routine maintenance activities • Manage work orders from creation through completion, tracking vendor performance and maintaining service contract documentation • Create and manage purchase orders, obtain quotes, process invoices, and handle administrative tasks related to permits and regulatory compliance • Submit access requests and manage vendor personnel in security systems, and create parking passes when requested • Track and report on facility performance metrics and operational status to support data-driven decision making Required qualifications: • High school diploma or equivalent • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn facility management software systems • Excellent written and verbal communication abilities with a customer service orientation • Detail-oriented with strong record-keeping skills and ability to maintain accurate documentation • Ability to multitask and prioritize effectively in a dynamic environment Preferred qualifications: • Associate degree in Facilities Management, Business Administration, or related field • Experience with facility management or maintenance management software (CMMS) • Basic understanding of building systems and maintenance operations in commercial properties • Previous experience coordinating with vendors and service providers • Knowledge of administrative processes in commercial real estate or facilities management Schedule: M-F 1st shift Location: Des Moines, IA This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship. Location: On-site –Des Moines, IA If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table! Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include: 401(k) plan with matching company contributions Comprehensive Medical, Dental & Vision Care Paid parental leave at 100% of salary Paid Time Off and Company Holidays Early access to earned wages through Daily Pay At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement . For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here . Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Accepting applications on an ongoing basis until candidate identified.

Keywords: JLL, West Des Moines , Facilities Coordinator, Administration, Clerical , Des Moines, Iowa